While managing employee schedules and business operations is crucial for your hybrid workplace, you should make room for proper space management. After all, your office space is where your administration, research, customer services, and other functions come together. Additionally, office real estate comes at a hefty cost. Thus, mismanaging it can affect your company’s overall spending.
So where do you begin? As a part of your hybrid work strategy, you must:
- Understand how to use office space in the best way possible
- Make improvements in your space management plan
Sure, investing in a space management solution can help you achieve all these goals in one go, but you must know how to use it to maximize your office space potential.
If you have just installed a space management solution in your company, you could use some help figuring out how to use it to optimize your office space. Looking for tips? Here are a few to help you get started.
Five Ways to Optimize Your Office Space With a Space Management Solution
1. Supervise Your Floor Space Regularly With a Space Management Solution
With a centralized, accessible space management solution, different teams can look over office resource data and share their perspectives. This makes office space audits collaborative and fruitful.
What’s more, a space management solution allows you to get a clear overview of the exact number of resources within your office in real-time. By monitoring them, you make informed decisions and improve space utilization quickly.
2. Enable Seamless Desk Booking and Meeting Room Booking
Since office occupancy is lesser in a hybrid working model, you can introduce desk and meeting room booking to make the best use of the available space. But here’s the thing. Employees will only use software if it is easy to use, has a quick learning curve and integrates seamlessly with their workflow. And multiple software provide just the opposite experience. This is where a space management solution comes into the picture. A space management solution acts as an all-in-one solution that allows your employees to access and book available desks and meeting rooms.
This way, employees only need to master only one software to make their workflows more convenient.
3. Identify Space Utilization and Lower Costs With Your Space Management Solution
Real estate costs are the biggest expenses for companies. But a space management solution can help you bring these costs down through better space management.
A space management solution helps you track office space utilization in real-time. This includes office space demand at different times of the day, weeks and months. With such granular data, you can decide if the office space needs to expansion or downsizing to reduce costs.
For instance, if you have an unused meeting room but need more office desks, you can convert the meeting room into a working area. But if you are seeing a surge in meeting room bookings in the hybrid work setup, you might need to convert desk seating areas into smaller meeting rooms.
4. Use a Space Management Solution to Create a Safe and Productive Work Environment
The focus of a space management solution is not limited to reducing costs. You can also use it for creating a working space that helps your employees work productively.
For your employees to remain engaged, you need to carve out workspaces that meet their needs. And these needs vary from person to person. For instance, some employees may need quiet area to focus better, while others might need a co-working setup to maintain motivation. Whatever your employee needs are, they need to be taken care of to ensure employees remain productive. And a space management solution helps you do this easily. But that’s not all. A space management solution also helps with-
- Providing enough room for comfort
- Following social distancing protocols
- Setting up different kinds of spaces for different purposes.
5. Use the Space Management Solution to Generate Reports
If you were using a manual space management system before installing a space management solution, you know the hassles of keeping track of space management data. Along with multiple color-coded sheets, you have to check your data for errors, maintain data consistency and integrity too. Not with a space management solution though.
A space management solution collects reliable and real-time office space data and centralizes it into one system, in a consistent format. What’s more, it analyzes the data for you and presents it in a readable format to help you arrive at better conclusions. And that’s not all. A space management solution also helps you spot trends during specific periods, helping you make decisions quicker.
To Sum Up
A hybrid workspaces are dynamic in nature and they pose unique problems that can be solved by effective space management. And a space management software automates it and makes it easier. Besides, using a space management solution to manage your office space layout is convenient and cost-effective.
With an effective space management plan in hand, you can ensure employee well-being, boost productivity and employee satisfaction. Additionally, the accurate real-time data can help you make informed decisions about your office space. Use the above tips to optimize your workplace with a space management solution.
Make sure you select a space management solution that is easy to use and can integrate seamlessly with existing tools. This way you can get started without the hassles of setting the software up too.
WorkInSync is a leading provider of space management solution. It helps in space planning with data driven reports. You can opt for a demo to see how the solution can help your organization.
