Managing hundreds or even thousands of paper documents can quickly become overwhelming for any Human Resources department. Not to mention, companies must keep these documents organized to prevent costly errors. To make matters even more stressful, businesses spend approximately 300 hours annually navigating outdated paper processes.
For businesses with 10 or 10,000 employees, paperwork can easily become an HR nightmare. With HR document management software, however, you can say goodbye to the long days and nights spent processing countless documents.
This software makes the process of filing, retaining, and destroying company documents easy and accessible while maintaining compliance. It is time that your business abandons the tiring mountains of paperwork in favor of HR document management software.
Increase Efficiency
Increasing efficiency is a top goal for most businesses. By switching over to an online documentation system, your HR staff can be more productive, as document challenges account for 21.3-% productivity loss.
By implementing HR management software, you will save your company time across the board. Professionals spend 50% of their time searching for information, and it takes an average of 18 minutes to locate each document. With useful features and cross-company organization methods, this time can be converted into company-building initiatives.
Adopting an online document management software also allows for the ability to access documentation remotely. With more workplaces operating remotely, this will soon be an essential service. As of 2013, nearly 80% of business owners want remote access. Due to the pandemic that has taken the world by storm since early 2020, remote work is even mandatory in some parts of the country. Some experts have predicted that getting workers to return to the office may be especially challenging. This is your opportunity to get ahead of the digital curve.
Reduce Errors and Increase Compliance
On top of streamlining your employees’ workload, HR management software is exceptional at keeping your documents transparent and up to date. With this system, it is as simple as navigating the user-friendly interface to determine if any documents are missing or expired.
Navigating complex local, state and federal privacy and security regulations also become easier when you implement an HR document management software. Additionally, record keeping and long-term file retention with this easy-to-use system will also help decrease the risk of costly errors.
Finally, if you are a business that frequently shares employee documentation over email, this software may be especially beneficial. While 69% of businesses use email to store and manage data, it is one of the least-equipped systems for handling private worker information. HR document management software can help you avoid employee-related lawsuits, which have been on the rise for the past ten years, according to the Society for Human Resource Management.
Modernize Your Workplace With HR Document Management Software
At the end of the day, you can benefit from examining your current methods critically and determining what you can do now to better meet your company’s needs. It may be time to invest in HR management software and increase company proficiency and compliance.
